DATA SECURITY

Your customers and clients are always concerned about data protection and privacy. In the past, data security involved locking filing cabinets and shredding unneeded documents. Modern cloud-based accounting systems offer data security at the level of banks. So you can ensure your clients and customers that their financial information is indeed quite secure. Not all small businesses can say the same.

AUTOMATIC BACKUPS

If you were to accidentally shred or throw out an important paper, it is usually gone forever. But by maintaining electronic files on a cloud-based system that allows multiple backup points, your precious data will never be lost.

FASTER AND EASIER CLIENT COMMUNICATION

Communicating sales and other special offers through the mail is time-consuming, laborious and expensive after factoring in postage and printing expenses. It is by far easier, cheaper and more efficient to use electronic communication in such cases. Electronic communication is also a way in which you can decrease storage space and the amount of paper flying around the office.

ORGANIZATION

The ability to quickly locate the files you need and to pass them along to the client or whoever else needs them is as soon as possible enhances the efficiency of your office. You no longer need to spend time and energy perusing through stacks of papers to get the answers that you need. Electronic statements and other paperwork is easily found with a few strokes on your keyboard.

By having all receipts, invoices and other paperwork scanned and stored, you can quickly get to it in when you need it.

ACCESS ANYWHERE

One of the biggest benefits of electronic documents is that they are accessible from wherever you happen to be. You know just how vital it is that you are able to retrieve and share information quickly.

TRANSFER KNOWLEDGE AMONG EMPLOYEES

Part of having a successful business is the ability to share knowledge quickly. This is far more difficult to do when everything is scribbled down in notebooks. Using digital collaboration tools makes it easier to share knowledge and circulate information. This encourages innovation, improves teamwork and prevents knowledge hoarding.

ENVIRONMENTALLY FRIENDLY

Office copy paper alone accounts for over 20 percent of the total paper usage in the United States. However, being green is more than just reducing the amount of paper you use. When you aren’t using your printers, copiers and fax machines, you are using less energy.

BETTER SERVICE

Going paperless provides customers and vendors with the information they need the second they need it.

GA Tech Solutions is an IT company in Atlanta that assists with IT support, projects, security, and consultation. It’s all about making your professional life easier. Contact us today.